Sacramento State Housing Community Guide 2025-2026 - Flipbook - Page 27
◦ It is the Resident Host’s responsibility to maintain possession of this access key and return it to the front desk once the registered guest departs. If an
access key is not returned, the Resident Host will incur a $30.00 charge to replace the access key and have missing key deactivated.
• No Resident-on-Resident Registration for Same Hall: Due to system limitations a resident host may not register another resident from the same hall as a
guest in the portal. It is the Resident hosts responsibility to ensure they are adhering to the guest policy guidelines for daytime and overnight guests even
when hosting a guest of the same hall within their suite or room.
• No Unaccompanied Entry: Guests may not enter the building without their Resident Host. No resident may allow guests access to a residential building
without following the registration process outlined in this policy.
• Designated Entrances Only: Guests are only permitted to enter the residential building through designated entrances and only when escorted by their
Resident Host. Entrance by any other means is prohibited.
• Exceptions for Day-time Guest Limits: Requests to host more than two (2) guests at one time must be submitted in writing to the Residence Hall
Coordinator at least two business days in advance for their review for approval. Guest exceptions shall take into account max occupancy limitations based
on the resident hosts room assignment and guest hosting privileges of roommates/suitemates.
Guest Policy Alterations and Suspensions
University Housing Services reserves the right to refuse entry to any guest or escort out of the residence halls, dining commons, or recreational spaces, any
guests believed to be violating University and/or Housing Services policies. Additionally, University Housing Services reserves the right to suspend or cancel this
policy or temporarily alter guidelines that may impact privileges granted under this policy. This may occur during certain times of the year when heightened
safety and security are necessary to protect the student housing facilities and their Licensees, including construction, maintenance, health-related concerns, or
emergencies.
Roommate Conflict and Mediation
We Mediate, We Don’t Just Move
Roommate conflicts are addressed through RA or staff-led mediation. Room changes are not guaranteed or offered as a shortcut to avoid addressing concerns.
Everyone deserves a chance to be heard, and to be held accountable for contributing to a respectful space. When interpersonal conflicts arise between roommates
or suitemates, University Housing Services will initiate a structured mediation process to support resolution and community standards.
Residents are expected to:
• Participate in the roommate mediation process in good faith
• Communicate honestly and respectfully
• Work collaboratively with staff/RA’s toward mutually agreeable solutions
• Honor behavioral agreements or expectations set during and after a mediation.
Failure to engage constructively in the mediation process may limit housing options, restrict room change eligibility, or result in administrative relocation. The
refusal to coexist without engaging in problem-solving steps does not contribute to a healthy living and learning environment.
Relocation is not guaranteed: If mediation does not result in a resolution and the complainant remains dissatisfied with the living arrangement a room change
may be offered, based on availability. However, the resident initiating the concern may be the one offered to move, especially if other parties or not violating
policy, or are not a threat to safety.
27
